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Outline of Preservation Plan

Environment

1. Monitor storage environment of collection vault and other spaces related to use of the collection: Preliminary exam room, processing, reading room and conservation lab.

2. Maintain environmental control at appropriate levels for the variety of material represented in the collection.

3. Maintain appropriate light levels in all collection areas: vault, reading room, processing area, exhibit spaces and conservation lab.

4. Maintain proper air filtration as it affects collection storage/use areas.

5. Establish pest management policies and procedures for all in-coming collections, and in all collection/storage use areas.

6. Keep disaster preparedness plan up to date and establish emergency procedures with first response team.

7. Establish policies for handling, use, and copying the collection and continue efforts to set optimum standards for preservation.

 

Holdings Maintenance

1. Stabilize collections through proper storage techniques.

2. Recommend proper storage materials for the variety of material represented in the collection.

3. Provide customized housings where appropriate.

4. Compile IHSL storage standards "Storage Guide to Collections."

5. Introduce archivists/staff to use of storage guidelines to establish consistency in storage type/technique/practice.

6. Consult with collection heads regarding inherently unstable material and assist efforts to reformat deteriorated collections (nitrate and diacetate materials, scrapbooks).

7. Stabilize collection to the point that it may be accessed for public use without damage.

8. Determine best possible manner to store materials in new facility by examining existing storage.

 

Conservation Treatments

1. Stabilize collections through general treatments as required.

2. Survey the condition of collection units as agreed upon with curators. Establish procedures to examine collection and determine treatment priorities.

3. Compile and manage condition survey data for effective use and interpretation by conservation department and curators.

4. Write grants for financial support to conserve priority material as interpreted from the survey.

5. Develop conservation staff to highest level of expertise in conservation treatment techniques.

6. Develop laboratory policies and procedures.

7. Utilize available conservation students-in-training on a consistent basis to fulfill departmental project needs through national grants.

 

Exhibits

1. Examine facility reports from all borrowing institutions.

2. Document condition of collection items to be loaned.

3. Prepare loaned items for travel to borrowing institution and arrange transport.

4. Examine items upon return from exhibition.

5. Examine all items to be exhibited in-house.

6. Test exhibit cases for potentially harmful materials.

7. Consult with exhibits staff re: light levels and monitor as required.

8. Conserve items for exhibit and make recommendations regarding handling, mount and length of exhibition.

 

Outreach

1. Offer consultations with private institutions and general public regarding the preservation of materials.

2. Work with nonprofit organizations to assess preservation needs of their collection.

3. Provide workshops around the state.