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May 1, 2009
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Table of Contents:

Training Opportunities and Conferences
Digital Directions: Fundamentals of Creating and Managing Digital Collections Conference
Online Classes from the Northern States Conservation Center
Preparing for Disaster AAM Webinar
Campbell Center for Historic Preservation Studies Courses
Collections Care Workshops at the Reece Museum
Conference on Issues in Nonprofit Governance
Focusing on Photographs: Identification and Preservation Workshop

Programs
Civil War Encampment in Rising Sun
Miami Indian Heritage DaysKickoff at the History Center in Fort Wayne
George R. Mather Lecture Series at the History Center in Fort Wayne
May Programs at the Indiana State Library in Indianapolis
Marshall County Historical Society Annual Dinner
Events at the Putnam County Museum in Greencastle
Harrison Home Calls for Croquet Players in Indianapolis

Funding Opportunities
New Digitization Grants Focus on Indiana Before Statehood
Help for the Save America’s Treasures Grant Application Due May 22

Resources
Information from the Internal Revenue Service

Help
Advancement Services Staffing Survey
Vaudeville for Freedom Auditions at the Scott County Museum
Draft Section 403(b) Prototype Plan Guidance Issued

General Information
Celebrate National Preservation Month

Traveling Exhibits
Auto Indiana: Celebrating the Automobile in Indiana at the Merrillville Historical Society
Faces of the Civil War and Freedom: A History of US at the Pendleton Historical Museum

Organizations in the News
Courthouse Preservation Advisory Commission Holds Organizational Meeting

Job Opportunities
Local:
Program Manager for the National Council on Public History in Indianapolis
Regional:
Visitor Services Assistant at the Lake County Discovery Museum in Wauconda, Ill.
Curator at the Ohio Historical Society in Columbus, Ohio
International:
Marketing and Development Manager at the Benjamin Franklin House, London
Internships:
R. Bruce McMillan Museum Internship at the Illinois State Museum in Springfield, Ill.
Internship at the Williamson Museum in Georgetown, Texas
Archaeological Fellowship at the Lower East Side Tenement Museum in New York
2009 Summer/Fall Internship at the Gaston County Museum in Dallas, N.C.

On the Internet
Integrated Pest Management Online Resource

Training Opportunities and Conferences

Digital Directions: Fundamentals of Creating and Managing Digital Collections Conference
This Northeast Document Conservation Center conference will be held May 27 through 29 at the Westin in San Diego, Calif.

The cost for the conference is $700 and includes a Networking luncheon on Day 1 and the Conference Reception.

The registration deadline is May 1.  Online registration is available at http://www.nedcc.org/education/ddsd09.php.

Online Classes from the Northern States Conservation Center
These online classes will be held May 4 through May 29, 2009.

  • MS204: Materials for Storage and Display
    This online class for storage and display in museums, cultural centers, archives and libraries is instructed by Helen Alten.  One of the great benefits of the 21st century is the abundance of materials for storing and displaying collections. Materials for Storage and Display covers this vast array in detail. Lectures and handouts separate materials by properties: rigid, padding, barrier and attachments. Slide shows illustrate the use of each. The course emphasizes acid-free materials and how to retrofit less appropriate materials. Materials for Storage and Display keeps current with the latest materials available for preservation. Using material testing as a decision making tool is covered. Participants receive notebooks with samples of all of the materials discussed.

  • MS 212: Care of Textiles
    Caring for textiles demands an understanding of how and why they deteriorate. This course offers a simplified explanation of the origin and structure of textile fibers as well as the finished textile object; be it either a piece of whole cloth or a finished garment. Care of Textilesteaches students to identify fibers, fabric structures and finishes, write condition reports, and understand the agents of deterioration that are harmful to various fabrics both in storage on exhibit. Topics include preparing textiles for storage and exhibit, the use of archival materials with textiles and three dimensional supports.  This online class is instructed by Ann Coppinger.

The cost for each class is $425.

Participants in the classes work at their own pace through sections and interact through online chats. The instructors are available at scheduled times for e-mail support.  The courses are limited to 20 participants.

The classes run four weeks. To reserve a spot in either course, please pay at http://www.collectioncare.org/tas/tas.html. If you have trouble please contact Helen Alten at helen@collectioncare.org.


Preparing for Disaster AAM Webinar
This Webinar from the American Association of Museums will be held on May 14, 2009, from 2 to 3:30 p.m. (Eastern). 

Disaster preparedness and recovery is a team effort: visitor safety, collections care, public relations and business operations. The Heritage Health Index found that over 80 percent of collecting institutions are not adequately prepared for disaster. Is yours one of them? Join experts in the field for this 90-minute program designed to help you prepare for the worst, just in case. The program will cover low-cost, practical tips for emergency preparedness, a discussion of mutual aid networks and lessons learned from the AIC-CERT teams responding to the damage from Hurricane Ike in Galveston, Texas.

Directors, collections managers, archivists, registrars, facility managers, security staffvisitor services staff should attend.  This Webinar is a great opportunity for staff to discuss and plan together!

The cost for nonmembers is $189.  AAM and AIC members may attend at no cost. Fellowships are available.

The Webinar is presented in collaboration with the American Institute for Conservation and sponsored by LearningTimes.com.

For more information, visit http://www.aam-us.org/getinvolved/learn/preparingfordisaster.cfm.


Campbell Center for Historic Preservation Studies Courses
Multiple courses in preservation and collections care will be available in May and June at the Campbell Center in Mount Carroll, Ill.

  • Emergency Preparedness, Response, and Recovery
    This course will be held May 11 through 14 and will be instructed by Hilary Kaplan and Sharon Bennett.  The cost is $1150 ($20 supply fee).

  • Know the Potentially Hazardous Materials in Your Collections
    This course will be held June 1 through 3 and will be instructed by Cheryl Podsiki. The cost is $750 ($15 supply fee).

  • Planning & Writing for Visitor-Centered Exhibitions
    This course will be held June 1 through 3 and will be instructed by Barbara Becker. The cost is $700.

  • Exterior Wood Restoration
    This course will be held June 1 through 4 and will be instructed by Bob Yapp. The cost is $895 ($75 supply fee). 

  • Integrated Pest Management
    This course will be held June 5 through 6 and will be instructed by Christa Deacy-Quinn. The cost is $495. 

  • Permanent Storage Solutions for Complex Objects
    This course will be held June 3 through 6 and will be instructed by Hildegard Heine. The cost is $875 ($50 supply fee).

  • Care of Paintings
    This course will be held June 8 through 10 and will be instructed by Cynthia Kuniej-Berry. The cost is $795 ($50 supply fee). 

  • Computer Software for Collections Management
    This course will be held June 8 through 10 and will be instructed by Terry Birkett. The cost is $750. 

  • Caring for Metal Artifacts
    This course will be held June 10 through 13 and will be instructed by Lyndsie Selwyn and Susan Maltby. The cost is $875 ($35 supply fee). 

  • Collections Management Database & Design
    This course will be held June 11 through 12 and will be instructed by Terry Birkett. The cost is $475 (supply fee TBA). 

  • If These Walls Could Talk: Wallpaper History & Design
    This course will be held June 15 through 17 and will be instructed by Stephen Bauer. The cost is $775.

  • Environmental Monitoring & Control
    This course will be held June 17 through 20 and will be instructed by Susan Maltby. The cost is $920.

A number of scholarships are available for some courses. Tuition includes lodging, snacks and most meals (dinner is on your own but often students find this time is excellent for networking and visiting local sites).

Detailed course descriptions, instructor biographies, enrollment and scholarship information can be found at http://www.campbellcenter.org/.  


Collections Care Workshops at the Reece Museum
These collections care workshops will be held in June at the Reece Museum at East Tennessee State University in Johnson City, Tenn. Seating is limited and available on a first come, first serve basis.

  • Collections Management Workshop
    This workshop will be held June 1, 2009, from 9:30 a.m. to 3 p.m. The workshop will be led by Myers Brown, Curator of Extension Services, Tennessee State Museum. This workshop will deliver hands-on experience for staff and volunteers of local public museums, local history associations and owners of private collections and museums.  Attendees will also learn basic standards of good practice for managing collections, including processing, cataloguing, proper archival storage and basic conversation techniques.  Each participant will be provided a box of archival materials for use during the workshop and for take-home. 

    The cost of the workshop is $50 and includes materials, morning refreshments and lunch. Registration must be paid by May 18. 

  • Family Collections and Scrapbooks Workshop
    This workshop will be held June 8, 2009, from 1 p.m. to 4 p.m. The workshop will be led by Carol Roberts, Director of Preservation Services, Tennessee State Library and Archives, and Amber Barfield, Documents Conservator, Tennessee State Library and Archives. This workshop will deliver hands-on experience for community residents and students.  Attendees will also learn basic archival standards of good practice for preserving and caring for personal and family collections such as photographs, letters, diaries, journals, business papers and scrapbooks.  Topics will include proper archival storage, basic conservation techniques and modern scrapbooking methods within archival standards for preservation.  

    The cost for the workshop is $35 and includes materials.  Registration must be paid by May 25. 

  • Textile Care Workshop
    This workshop will be held June 22, 2009, from 9 a.m. to noon. The workshop will be led by Myers Brown, Curator of Extension Services, Tennessee State Museum. This workshop will deliver hands-on experience for community residents and students who are interested in the preservation of personal textile collections, such as quilts, clothing and table linens.  Attendees will also learn basic museum standards of good practice for preserving and caring for personal textiles, including proper cleaning, archival storage and basic conservation techniques. 

    The cost of the workshop is $35 and includes materials and refreshments.  Registration must be paid by June 8. 

To register for any of the workshops, call (423) 439-8084 or (800) 222-3878.  For more information, call (423) 439-4392.  


Conference on Issues in Nonprofit Governance
The IRS, Georgetown Law School's CLE program and Independent Sector will co-sponsor a conference on Issues in Nonprofit Governance on June 23, 2009.

The conference will overview of key governance issues for nonprofit organizations and strategies for achieving excellence in governance. 

For more information and to register, visit https://www.law.georgetown.edu/cle/showEventDetail.cfm?ID=210.


Focusing on Photographs: Identification and Preservation Workshop
This workshop will be held Sept. 22 and 23, 2009, in The Athenaeum of Philadelphia in Philadelphia, Penn. The workshop is presented by the Conservation Center for Art and Historic Artifacts and hosted and co-sponsored by The Athenaeum of Philadelphia

This two-day program will help your cultural institution to develop techniques for the identification of photographic materials and processes and to implement preservation strategies for the long term care of your materials.

Through lectures and hands-on demonstrations, learn how to:

  • Identify different types of photographic media
  • Best rehouse your photographic materials for preservation
  • Plan safe storage environments, including cold storage options
  • Develop appropriate collections care and handling procedures

This program is intended for staff that is involved in collections care activities or has responsibility for photograph collections, such as archivists, librarians, curators, collections managers, stewards of historic house museums and records managers.

The cost for the workshop is $200 for CCAHA members and $225 for nonmembers.  Major funding for this program is generously provided by National Endowment for the Humanities.

To register online, go to http://guest.cvent.com/EVENTS/Info/Summary.aspx?e=3D8ce68ab3-6dac-4cb4-ad3b-ec8110133946.  For more information, visit http://www.ccaha.org/, call (215) 545-0613 or e-mail pso@ccaha.org.

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Programs

Please confim events specifics with sponsoring organization, especially if traveling any distance.

Civil War Encampment in Rising Sun
This event will be held May 2 from 9 a.m. to 5 p.m. and May 3 from 9 a.m. 3 p.m. at Shiner Park in Rising Sun.  Shiner Park located behind the Ohio County Elementary/Middle School at 436 S Mulberry St.

Step back in history and meet Abraham Lincoln and Robert E. Lee. Both men will be at the Civil War Encampment.  This will be a great opportunity to ask these great men your burning questions about the Civil War and their role in it.  The Union and Confederate games will be teeming with soldiers and civilians who love what they do and are willing to explain life in the 1860s, what they ate, what they did for entertainment and much more. 

Throughout each day, there will be military drills and cannon demonstrations.  In the program tent there will be programs on the The Impact of the Civil War on CiviliansToys, Games, and Pastimes During the Civil War,  Women’s Roles During the Civil War, and Jedediah Hotchkiss: Mapmaker for Stonewall Jackson.  Abraham Lincoln and Robert E. Lee will present programs in the tent as well.

There will be food available for purchase along with a wide variety of Civil War items and books from the museum’s store.

On May 2 at 1 p.m. the Historical Society and Park Department vintage base ball team will play a doubleheader near the soccer fields by Grand Victoria.  The local team is the Belle River Club which was a local team in 1869. 

On Saturday the activities end at 5 p.m., but the camps will remain open until dusk.  From 8 to10 p.m. a Civil War Ball will take place.  Everyone is invited to watch or even take a whirl on the grass dance floor.  The ball will be held in the program tent with period music.

This free event is sponsored by the city of Rising Sun, Ohio County/Rising Sun Parks Department, Rising Sun/Ohio County Tourism Bureau and the Rising Sun Regional Foundation.  There will be plenty to see so bring your camera and curiosity. 

For more information about the event or the Ohio County Historical Museum please call Bill Dichtl at (812) 438-4915.


Miami Indian Heritage DaysKickoff at the History Center in Fort Wayne
The History Center announces the opening of the 2009 Miami Indian Heritage Daysat the historic Chief Richardville House on Saturday, May 2, from 1 to 4 p.m.  All Miami Indian Heritage Daysevents take place at the Chief Richardville House, 5705 Bluffton Rd. in Fort Wayne.

The opening event features an appearance by the highly acclaimed Painted Turtle Singers. The group demonstrates the important role that drumming, singing and dancing have played in traditional Miami society.

The cost for the event is $7 for adults and $5 for students and seniors, and free for History Center members and children ages 5 and under. Admission fees include access to all programs and tours of the Chief's home.

Miami Indian Heritage Days programs are held from 1 to 4 p.m. on the first Saturday of the month, May through November, and will feature local artists, performers and representatives from the Miami Indians and other Native American groups demonstrating aspects of their great and lasting heritage for the public to enjoy.

Miami Chief Jean Baptiste de Richardville built a trading empire in this area that made him the richest man in Indiana by the time of his death in 1841. His home, built in 1827, is one of the premier attractions in the Historical Society's collection since the restoration of the building's exterior. Its front door opens a link to our rich heritage where visitors can walk in the footsteps of history. Today his house is recognized as the oldest Native American dwelling in the Midwest and the first Greek Revival style house in northeast Indiana.

For more information, contact the History Center at (260) 426-2882 or visit http://www.fwhistorycenter.com/.


George R. Mather Lecture Series at the History Center in Fort Wayne
This program will be held Sunday, May 3, from 2 to 3 p.m. at the History Center located at 302 E. Berry St. in Fort Wayne.

Dyne L. Pfeffenberger presents From the Emboyd to the Embassy: A History of Fort Wayne's Opulent Showplace. Built as a movie palace and vaudeville house in 1928, the Emboyd Theatre provided a majestic backdrop for the entertainment of the day, complete with a Grande Page theatre pipe organ and the 250-room Indiana Hotel. Today, the Embassy is Indiana's largest historic theatre and a community treasure for Fort Wayne.  Dyne Pfeffenberger is an emeritus associate professor of accounting at IPFW. He was the chair of the Department of Accounting and Finance before his retirement in 2001. He was a member of the original group of six individuals who formed the Embassy Theatre Foundation in 1972, and today is the historian of the theatre.

This event is free to public and is sponsored by the Dunsire Family Foundation.

For more information, call (260) 426-2882 or visit http://www.fwhistorycenter.com/.


May Programs at the Indiana State Library in Indianapolis
These programs will be offered at the Indiana State Library at 140 N. Senate Ave. in Indianapolis.

  • Preservation for the Non- Professional
    This program will be held May 6 from 10 to 11 a.m.
    This program is for the layperson who is interested in safeguarding their own personal papers, photographs, scrapbooks and other assorted memorabilia in non-digital formats.

  • Start Your Engines: Memoirs of Indy 500 Drivers
    This program will be held May 7 from 5 to 6 p.m.
    Before you head to the Motor Speedway, come to the State Library to learn about some of your favorite drivers.

  • Census Data Literacy
    This program will be held May 11 from 2 to 3 p.m.
    The Census Bureau can help you get the population number for your next report, paper or grant application. This workshop will walk you through using Census maps online and the American FactFinder Web site to find data down to the neighborhood level.
  • What Can Cemetery Records Tell Us? 
    This program will be held May 14 from 5:30 to 6:30 p.m.
    Learn how to locate and utilize cemetery records when doing family research, the types of cemetery markers and symbols used and how to access cemetery resources available at the State Library.

  • Unique Genealogy Sources 
    This program will be held May 21 from 5:30 to 6:30 p.m.
    Come and learn about little-known sources for Genealogy research available at the Indiana State Library.  Enhance your research with these unique and useful resources and find hidden information that you never knew existed. 

  • The Porter-Griffin Papers
    This program will be held May 28 from 9 to 10 a.m.
    The Porter-Griffin papers hold keys to studying American political and social history.  This collection includes business records, political correspondence, legal and personal papers of the Porter family daughters and their descendants from 1845 to 1940. 

  • Publishing and Printing in Indiana
    This program will be held May 28 from 2 to 3 p.m.
    Indiana has a rich history and a bright future in the publishing and printing industries. This program will explore Indiana's heritage in the creation of books.


Marshall County Historical Society Annual Dinner
The Marshall County Historical Society's Annual Dinner will be held on Tuesday, May 12, at Christo's Banquet Center in Plymouth. Social time begins at 6:30 p.m., followed by dinner at 7 p.m.

The entertainment for the evening is Dave Enyart, who has researched over 300 Indiana Courthouses. He will present a PowerPoint with a variety of the courthouses and some history of each building.
 
The cost for the event is $20 per person.
 
Tickets can be purchased by calling (574) 936-2306.


Events at the Putnam County Museum in Greencastle
These events will be held at the Putnam County Museum at 1105 N. Jackson St. in Greencastle.

  • Victorian Age Tea with The Victorian Lady
    This event will be held Saturday, May 16, at 10 a.m.

    Kandie Carle created this one-woman show in 1996. The presentation is not a fashion show.  Rather, Ms. Carle takes her audience on a journey of discovery by using clothing and accessories as a tool. She dresses in layer upon layer of the clothing of the chosen period and as each piece is added, she explains how it was worn, as well as when and where it was appropriate. Throughout the presentation she shares insights into the clothing, lifestyle, manners, etiquette and customs of men, women and children. Included are interesting anecdotes and “myth busting.” The performance is full of audience interaction.

    She has shared her passion for history with audiences at venues including Mohonk Mountain House in New Paltz, N.Y., Victoria Mansion in Portland, Maine, Mark Twain House Museum in Hartford, Conn., the Cosmopolitan Club in New York City, and the Yacht Club of Savannah GA. Ms. Carle has assembled a vast collection of authentic Victorian and Edwardian clothing and accessories dating from the mid-nineteenth century to the turn of the twentieth century. Also an accomplished seamstress, she recreates pieces from actual designs and patterns of the Civil War, Victorian and Edwardian periods. With many years of research in social history and fashion along with humor and grace, Ms. Carle shares her love of these eras with her audiences.

    The cost for this event is $5 per person and includes light refreshments. 

    Please make reservations by Wednesday, May 13, by calling (765) 653-8419 or e-mailing museum2@co.putnam.in.us.

  • International Back to Back Wool Challenge
    This event will be held Saturday, May 9.

    The Putnam County Spinners and Weavers Guild is holding a Back to Back Challenge.  In this they will blade shear a Shetland sheep, spin the wool "in the grease" (without washing it first), then knit a sweater in eight hours!  Thus the name Back to Back! The team will consist of a shearer, four spinners and four knitters.  All age groups are represented in this effort: the shearer is a high school student and some of the others are grandmothers with all levels of expertise.  There will also be an official time keeper and assessor.
     
    This event started in New Zealand as a fund raiser for cancer research.  Donations will be accepted throughout the event for local cancer research.  The sweater will be in the Museum's silent auction later in the year. 
     
    Come out and support this local effort, be a part of something world wide, watch time honored traditions at work in this modern world.

  • Car, Truck and Motorcycle Show
    This event will be held Saturday, June 27.  Registration is open from 10 to 11:30 a.m.  Peoples Choice Judging will be from 11:30 a.m. to 2:30 p.m. with awards at 3 p.m.

    Cars, trucks, jeeps, hot rods, antiques and motorcycle are all welcome!  Come show, cast your vote or just enjoy a day of fun and friends!  All proceeds will go to The Putnam County Museum.  Trophies will be awarded for top cars and cycles. 

    The cost for this event is $15 on the day of or $10 for pre-registration.

For more information about any of these events, call (765) 653-8419.


Harrison Home Calls for Croquet Players in Indianapolis The President Benjamin Harrison Home is calling for registrants for its 15th annual Wicket World of Croquet® competition which will be held Saturday, June 13, from 8:30 a.m. to 2 p.m. on the south lawn of the Presidential site at 1230 N. Delaware St. 

Teams of men and women dressed in traditional white will compete on the south lawn in the spirited Victorian sport for the first-place team prize.  The White River Jazz Band will provide music, and a lunch will be served. 

Registration for a team of two is $100. Croquet equipment will be provided for all participants.  Proceeds from the Wicket World of Croquet® will be used to fund educational programs at the Harrison Home which welcomes more than 16,000 students each year.

Reservations are required and can be made by calling (317) 631-1888 or e-mailing David Pleiss at distance@pbhh.org.  More information is available at: http://www.pbhh.org/croquet/Croquet.php.

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Funding Opportunities

New Digitization Grants Focus on Indiana Before Statehood
A new grant program for 2009 is designed to promote the digitization of Indiana’s unique historical materials. The Indiana Before Statehood grant program focuses on those materials that document life in Indiana before 1816. All digital files created as a result of this grant project, and the associated metadata records, will be available through Indiana Memory, a gateway to Indiana's unique cultural and historical heritage.

Academic and public libraries are eligible to apply. Cultural heritage organizations may also apply as a partner of an academic or public library or the Indiana State Library. Grant recipients are required to follow the established guidelines for the Indiana Memory Programfor image creation and metadata creation.  Grant funds may be used for training, equipment, project staff and/or the services of a qualified outside vendor.  The State Library will also provide access to the digital collection management software CONTENTdm to grantees at no cost if requested. 

This grant program is funded through the Grants to States program administered by the Institute of Museum and Library Services.  IMLS provides funds to each state using a population-based formula under the provisions of the Library Services and Technology Act.  The State Library uses this appropriation to support statewide initiatives and services and to support a series of competitive grants to public, academic, research, school and special libraries.

Indiana Memoryis a digital library providing free access to Indiana’s unique cultural and historical heritage through a variety of digital formats.  It is a collaboration of Indiana libraries, museums, archives and related cultural organizations, administered by the Indiana State Library. Indiana Memory is funded by the Institute of Museum and Library Services under the provisions of the Library Services and Technology Act. Visit Indiana Memory at http://www.indianamemory.in.gov/.

The guidelines for this program are available on the LSTA Web site at http://www.in.gov/library/lsta.htm.  The deadline to apply is July 15, 2009.

State Library staff is available to assist applicants with project planning, grantwriting and project implementation. For more information about the program, contact Connie Rendfeld, Digital Initiatives Librarian, at (317) 232-3694 or crendfeld@library.IN.gov.


Help for the Save America’s Treasures Grant Application Due May 22
The Conservation Center for Art and Historic Artifacts (CCAHA) offers free Save America’s Treasures grant application support for paper-based conservation projects, including project planning, grant writing or review, condition reports and treatment proposal, letters of commitment and resumes of CCAHA personnel.

Since 1999, Save America's Treasures grants have been used to save hundreds of collections and historic structures of national importance. Administered by the National Park Service in partnership with the IMLS, NEH and NEA, Save America's Treasures offers a very focused opportunity to obtain conservation treatment for important artifacts, collections, documents, monuments and works of art.  National significance is a threshold criterion.

Funding may provide conservation treatment for collections of national significance that are in urgent need of treatment. The project must show a clear public benefit. Organizations may apply for grants of $25,000 to $700,000.  A 1:1 non-Federal match is required.  Visit http://www.nps.gov/history/hps/treasures/ for complete guidelines.

For SAT grant application support for your institution's important paper-based collections, e-mail Lee Price, CCAHA Director of Development at lprice@ccaha.org.

CCAHA is the largest nonprofit conservation laboratory in the country. CCAHA's mission is to provide expertise and leadership in the preservation of the world's cultural heritage.  CCAHA specializes in the treatment of works of art and artifacts on paper, such as drawings, prints, maps, posters, historic wallpaper, photographs, rare books, scrapbooks and manuscripts, as well as related materials such as parchment and papyrus; provides housing and framing services for paper-based objects; and supplies imaging and digitization services. CCAHA also offers on-site consultation services, grant writing and fundraising expertise, educational programs and seminars, internships, and emergency conservation services. 

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Resources

Information from the Internal Revenue Service

  • Form 990 Filing Tips
    The IRS is issuing a series of Form 990 filing tips to help tax-exempt organizations and tax practitioners as they prepare to file the redesigned 2008 Form 990. Go to http://www.irs.gov/charities/article/0,,id=206636,00.htmlfor Tip #1: a useful checklist of important filing considerations.
  • EO Closing Agreement Procedures
    Information about filing a request for a closing agreement in an Exempt Organizations matter is now available at http://www.irs.gov/charities/article/0,,id=202556,00.html
  • Dirty Dozen List
    The IRS recently issued its 2009 "dirty dozen" list of tax scams, including the misuse of charitable organizations.  Abuses include arrangements to improperly shield income or assets from taxation and attempts by donors to maintain control over donated assets or income from donated property.  Visit http://www.irs.gov/newsroom/article/0,,id=206370,00.html.

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Help

Advancement Services Staffing Survey
The Association of Advancement Services Professionals is pleased to announce the launch of the Advancement Services Staffing Survey.

This survey is a first of its kind in the industry to capture a comprehensive snapshot of Advancement Services across all not-for-profit organizations.  From higher education to community foundations, independent schools to international partners – every not-for-profit organization is invited to participate.

The results of this comprehensive benchmark study will be an invaluable tool to benchmark your programs and services with your peers.  The success of this survey is entirely dependent on you so please take a moment to participate.

The AASP Staffing Survey is a snap shot of those programs under Advancement Services (or like program name) purview.  Don’t have responsibility for one of the areas included?  Don’t worry about it.  We want this survey to reflect your umbrella of programs for which YOU have responsibility.  Not only does it make the completion of this survey much simpler, but it adds to the value for your peer-to-peer comparison.

Please take a moment to follow the link below and share your experience.  http://www.surveymonkey.com/s.aspx?sm=CwuQHiuQB0srD16YW_2fVI_2bw_3d_3d.

The results of this survey will be made available to all participants and shared at Summit 2009 on Sept. 30 and Oct. 1 at Chicago Mart Holiday Inn. 


Vaudeville for Freedom Auditions at the Scott County Museum
The Scott County Museum Theatre Company will be holding auditions for its next production Vaudeville for Freedom at the Scott County Heritage Center and Museum. Auditions will begin on Tuesday, May 5, at 6:30 p.m. and Saturday, May 9, at 10 a.m.  The Scott County Heritage Center and Museum is located at 1050 S. Main St. in Scottsburg.

The show will be based on Vaudeville productions that were popular in the early half of the 20th century, with comedy sketches, singing and dance routines as the featured acts.  At least one segment of the program will include several younger teens and pre-teens.  Vocalists should bring material with a patriotic theme.

Bob Hollis, the director, encourages everyone who is interested to come to the auditions.  He said, “Anyone who can sing or dance – or read – is welcome. If you don’t get a part, we can find you a job backstage.”  He explained that some of the areas where help will be needed include designing and building the set, acquiring costumes and props, makeup and advertising.

There will be two shows: July 4 at the Independence Day Ice Cream Social and July 11 at the Heritage Garrison Weekend.


Draft Section 403(b) Prototype Plan Guidance Issued
The IRS is seeking public comment on a draft Revenue Procedure that explains the proposed section 403(b) prototype plan program for the issuance of opinion letters and sample plan language that can be used to draft section 403(b) prototype plans. Visit http://www.irs.gov/retirement/article/0,,id=172430,00.html to read and comment.

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General Information

Celebrate National Preservation Month
Each May, the National Trust for Historic Preservation supports state and local organizations across the nation in raising awareness about historic preservation. Using a wide range of activities and events in local communities, from downtown festivals to school programs to walking tours, we celebrate historic preservation together.

To learn more about this year's efforts, visit
http://my.preservationnation.org/site/R?i=phdvxCKKvYAmiBg1JmHRdA.

For example, this year’s Partners in Preservation sites in the Greater Boston area are competing to win $1,000,000 in grants, so they are opening their doors for one weekend to show why they should get your vote!  All 25 sites will be open May 2 and 3 and many will host special events! Visit the Partners in Preservation Web site at http://my.preservationnation.org/site/R?i=Bhqe1AjAvkwhC8pk9GEJYw to cast your vote for your favorite site. You can vote once per day until May 17.

Learn more about the open houses, including hours, events and the special surprises planned at each site at
http://my.preservationnation.org/site/R?i=92wJ1yQQJckUS9oMTZzpog.

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Traveling Exhibits

Auto Indiana: Celebrating the Automobile in Indiana at the Merrillville Historical Society
From Elwood Hayne’s early machine to today’s numerous parts manufacturers, the automobile and its role in the Hoosier state is examined in the Indiana Historical Society exhibition, Auto Indiana: Celebrating the Automobile in Indiana.

Featuring photographs and other images from the Elwood Haynes Museum, Indiana Department of Transportation and the Society’s collection, the exhibition explores the state’s prominent role in the formative stages of the automotive industry since Hayne’s first horseless carriage trip on the Pumpkinvine Pike (now Boulevard Street) in Kokomo on July 4, 1894.

Indiana has been regarded as one of the nation’s leaders in automobile production until Detroit emerged as the technological and industrial giant in the 1930s. Eighty-eight Indiana cities and towns have either had automobiles manufactured or assembled in their communities. Indianapolis is the leader in this category with more than 100 different types. Approximately 523 automobiles, trucks, motorcycles and cyclecars claimed Indiana production or assemblage.

The IHS automobile exhibition focuses on such topics as Hayne’s life and career as an inventor in Kokomo, including a look at the Haynes-Apperson Motor Wagon Works; an early effort at creating an assembly line at the Revere Motor Car Corporation plan in Logansport, Ind.; samples of the Studebaker Corporation’s advertising literature, showing the different approaches it took to sell its products; and the automobile’s effect – both positive and negative – on society.


Faces of the Civil War and Freedom: A History of US at the Pendleton Historical Museum
Faces of the Civil War, designed by the IHS exhibitions staff, was originally conceived as an exhibition for the Indiana History Train, which travels throughout the state each fall. Nearly all images used in the new traveling exhibition come from the collections of the Indiana Historical Society. Hands-on, interactive elements have been added to enhance the viewer experience.

The exhibition brings to life the stories of many Hoosiers whose lives were touched, and in some cases taken, by the Civil War. Not all are well known or revered many were just everyday citizens fulfilling their duties to their friends, family, state and country. Rather than focusing on statistics and large scale battles, Faces of the Civil War illustrates how regular people coped with the tragic experiences of the day all from an Indiana perspective.

Non-soldier stories featured in the exhibition include the stories of women who served both on the homefront and on the battlefield. Lovina Streight followed her husband into battle and was captured more than once by the Confederate army while tending to her husband as well as his wounded and dying comrades. Streight, along with her husband, was buried at Crown Hill Cemetery in Indianapolis with full military honors.

Freedom: A History of US is divided into three thematic sections including Nation Dividing: The Firebell in the Night, The Union Threatened: The Union Preserved, and Emancipation and Epilogue.  Freedom documents and illustrates the importance of people and events that trace the evolving principle of freedom before and during the Civil War.  The exhibition features personal letters, documents and broadsides from the Gilder Lehrman Collection, previously unavailable to the public, and invites visitors to read the words and see the images of men and women who, arrived in this land by choice or in chains, and forged the nation.  Among the highlights of the panel exhibit are Lincoln’s handwritten notes of speeches and letters by leading figures such as Frederick Douglas. 

This traveling exhibit is on loan from the Indiana Historical Society. For more information about the IHS traveling exhibit program, go to www.indianahistory.org/LHS and click on "Traveling Exhibition."

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Organizations in the News

Courthouse Preservation Advisory Commission Holds Organizational Meeting
The Courthouse Preservation Advisory Commission created by the Indiana General Assembly in 2008 held its organizational meeting in the Indiana Government Center on April 8.

The commission is charged with two main responsibilities: (1) providing technical assistance and recommendations to county officials upon request regarding the rehabilitation and preservation of historic courthouses and (2) providing a report to the Indiana General Assembly concerning the importance of historic courthouses to the identities and economies of communities and the need for preservation of such courthouses.  The report is to be submitted by August 2011.

Commission members discussed ways in which they could provide education and helpful advice to counties, including written offers of assistance to counties; regional workshops on preservation of courthouses, presentations on courthouse issues at statewide conferences of county officials, press releases, and Web sites with information on courthouses. Shepard said that the commission should ask what it can do to help counties address the issues they face with their courthouses.

The commission will form committees to develop strategies for it to pursue, and the committees will present recommendations at the next meeting for Education, Technical Assistance and Communications.  The second commission meeting will be July 1 at 1:30 p.m. at Indiana Government Center, South, Conference Room 2.

Members of the commission include Chief Justice Randall Shepard of the Indiana Supreme Court, chairperson; Kathy Beumer, Randolph County commissioner; Brad Bumgardner, executive director of the Parke County Community Foundation; Honorable Stephen Cox, judge, Franklin County Circuit Court; Marsh Davis, Indianapolis, president of Historic Landmarks Foundation of Indiana;  David Decker, representing the Association of Indiana Counties; James Glass, Indianapolis, director of the Indiana DNR Division of Historic Preservation and Archaeology; Diana Hawes, architectural historian from Bloomington; Fritz Herget, Indianapolis, engineer; Ron Ross, Fort Wayne, architect; and David Terrell, executive director of the Indiana Office of Community and Rural Affairs. A representative for the Indiana Association of County Commissioners has not yet been selected.

For more information, please contact Frank Hurdis, Division of Historic Preservation and Archaeology, at (317) 232-3494 or fhurdis@dnr.IN.gov.

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Job Opportunities

Local:

Program Manager for the National Council on Public History in Indianapolis
The Program Manager provides planning, leadership and managerial oversight to the programs and operations of the National Council on Public History, an international professional organization hosted by the Department of History and the School of Liberal Arts at Indiana University Purdue University Indianapolis. This position reports to and advises the NCPH Executive Director and works closely with the NCPH officers, board members and numerous committee members while overseeing the work of the Graduate Assistant and the Membership Assistant.

The Program Manager will:  

  • Manage administrative and clerical staff
  • Develop strong communication between NCPH and its members by coordinating special mailings; work with the Membership Committee on recruitment growth, attrition, sustainability issues and survey preparation and dissemination; create, design and maintain membership database consisting of 1,600 members and 3,000 basic contacts; and collect and provide analysis of statistical data
  • Develop and monitor budgets for programs and other financial duties as needed
  • Manage all aspects of the Cornelius O’Brien Historic Preservation Lecture Series and serves on Program Committee for the annual conference
  • Coordinate the work of award and service committees in conjunction with the organization’s Vice-President
  • Copy-edit marketing materials, press releases, membership correspondence and serve as Editorial Assistant of quarterly newsletter, Public History News
  • Work with Local Arrangements and Program committees throughout the year to plan and organize content for and logistics of the annual conference
  • Manage and update organization’s Web site  

Qualifications:
MA in History (Public History preferred) or related field with thesis or all but thesis.  Two years cumulative work experience for a nonprofit membership association or a public history institution, such as a museum or historical society or a related agency, business or institution.  Applicant may substitute a combination of appropriate coursework and internship activities. Applicant must have good customer service, organizational skills and be computer proficient in Web design and database management.  

Applicants must apply through the Indiana University Purdue University Human Resource Web site at http://www.hra.iupui.edu/. Interviews will take place in June (via phone or in person). The position will begin as soon as possible. Relocation expenses are not available.


Regional:

Visitor Services Assistant at the Lake County Discovery Museum in Wauconda, Ill.
Duties include staffing the admission desk and museum store; conducting monthly and year-end inventories in the museum store; assisting with product selection, purchasing, and arranging store displays; conducting visitor evaluations; assisting with the planning and staffing of facility rentals; assisting with the planning and staffing of special events, artist receptions and exhibit openings. The Visitor Services Assistant will be required to work weekends and some evenings.

Visit http://www.lcfpd.org/involved/index.cfm?fuseaction=job.viewDetail&object_id=25094to see the full posting.  The application deadline is May 13, 2009.  Additional information about the museum may be found at http://www.lakecountydiscoverymuseum.org/.

Curator at the Ohio Historical Society in Columbus, Ohio
The Ohio Historical Society seeks applications for the position of Curator I in the Curatorial Services Department.

Responsibilities include evaluating and recommending potential acquisitions; cataloging; researching collections and communicating findings through reports and other publications; responding to inquiries from scholars, professionals and the public; planning and participating in educational programs and exhibit development; assisting with the drafting of a collecting plan; and grant writing.

Well-qualified candidates will have a master's degree in history, museum studies or information science, plus one to three years' experience working with museum, archival or library collections. Strong verbal and written communication skills are essential. The incumbent must be able to work well independently and as part of a team. Knowledge of Ohio history and prehistory is desirable, as is basic understanding of MARC cataloging. Minimum salary is $33,842 per year. Some evening and weekend hours will be required, as will occasional in-state travel.

Applications will be accepted until the position is filled, but those received by May 15, 2009, will be given priority consideration.

For more information and instructions for applying, go to http://www.ohiohistory.org/about/jobs/.  

International:

Marketing and Development Manager at the Benjamin Franklin House, London
An exciting opportunity for anyone interested in history, museums and architecture to work in the only existing home of Benjamin Franklin.  It is the most important Anglo-American heritage site on either side of the Atlantic, and was designated a "Treasure" by the US government.  The House opened in January 2006 as a dynamic museum and educational facility.

The Marketing and Development Manager works with the Director on income generation and awareness raising, ensuring Benjamin Franklin House advances its public and educational mission.  The role is divided between fundraising (60%) and marketing (40%).  The House requires grants from trusts, foundations and individuals to meet expenditure, as well as through earned income through entrance fees, shop sales, House hire, etc. We aim to ensure earned income contributes an increasing share of annual operational costs.

Main Duties and Responsibilities

  • Updating, maintaining and carrying out the House Marketing and
    Fundraising Plan
  • Researching, writing and submitting funding applications to trusts
    and foundations
  • Researching, writing and submitting funding and sponsorship requests
    to companies
  • Marketing and coordinating the House Friends scheme
  • Marketing, booking and coordinating room hire
  • Marketing the Historical Experience to national and international
    visitors
  • Representing the House before various heritage groups such as
    London's Small Historic Houses group, Unique Venues of London, etc.
  • Working with the Director and the US Benjamin Franklin House
  • Foundation on endowment fundraising
  • Participating on the Board's Programme and Development Committee
  • Coordinating production of print and marketing material
  • Collating weekly income and visitor statistics
  • Staying late as required to supervise evening events

General Duties and Responsibilities

  • Working collaboratively and positively with the Director and others
    on the House team
  • Being knowledgeable about the House and providing information to
    visitors
  • Giving tours and talks on the House to special visitors, including
    room hire clients and donors
  • Opening and closing the House in the mornings and evenings as
    required, including locking up and setting the alarm
  • Managing front of House as required, including the smooth running of
    the Historical Experience and the box office/shop
  • Accurately recording bookings on the database
  • Managing marketing and other volunteers
  • Assisting the House Administrator in carrying out maintenance tasks
  • Assisting other members of staff as required

The deadline to apply is May 15. To apply please send a CV and cover letter to info@BenjaminFranklinHouse.org, for further information please call 02-07 8392006 or visit http://www.%20benjaminfranklinhouse.org./


Internships:

R. Bruce McMillan Museum Internship at the Illinois State Museum in Springfield
The Illinois State Museum is seeking applications from college undergraduate or graduate students for a 2009 three-month internship in research and collections. The internship program provides an opportunity for students to gain firsthand research and collection experiences while working with Museum scholars in the fine and decorative arts, anthropology (archaeology, bioanthropology and ethnology), and natural and earth sciences, including geology (paleontology, mineralogy), botany (biogeography, palynology, paleoecology) and zoology (malacology, entomology, herpetology, ornithology and mammalogy).

The Museum has geographic information system and genetics laboratories and large-scale comparative collections for botanical, archaeobotanical, zooarchaeological and paleontological research, as well as facilities for archaeomagnetic dating. The Illinois State Museum has an interdisciplinary Landscape History Program and curates over 10.5 million objects and specimens that document long-term changes in climate, landforms, plant and animal communities, and human culture and interactions with the land. To gain a better idea of the Museum’s research and collection programs, please visit http://www.museum.state.il.us/.

This internship program was named for and was established to honor R. Bruce McMillan, Museum Director Emeritus. An archaeologist by training, Dr. McMillan worked for the Museum for 36 years and served as Director for 29 years until his retirement in 2005.

Interns will be based at the Illinois State Museum in Springfield,Illinois and will work in the Museum on 502 S. Spring St. and/or the Museum’s Research and Collections Center on 1011 E. Ash St. The internship pays a stipend of $1,000 a month.

To apply, please submit a letter of application describing your academic credentials and background, research interests, potential projects that you could pursue with the Museum’s collections, the preferred three-month interval for the internship, a copy of your curriculum vitae, and the names of three professional references to Dr. Bonnie Styles, Museum Director, 502 S. Spring St., Springfield, IL, 62706-5000, styles@museum.state.il.us. For optimal consideration applications should be received by May 8, 2009. The internship may be scheduled anytime from June 1 through the end of the year.


Internship at the Williamson Museum in Georgetown, Texas
The Williamson Museum is located in Georgetown, Texas, 30 miles north of Austin. The Williamson Museum is housed in the 1911 Farmers State Bank building and serves as the county history museum. The Museum Intern will assist with the research, cataloguing, organization and the updating of information in the Museum's collections database (PastPerfect). Working under the supervision of the Curator, the intern will be assigned collections management projects to complete both independently and as part of a team. This internship program is named for and is established to honor two Williamson County pioneering families: the T.P. Hughes and the Nelson families. To learn more about The Williamson Museum, visit http://www.williamsonmuseum.org/.

Applicants are required to have completed or working to complete a master's degree in museum studies, public history, archival studies or other related field. Preference will be given to applicants with experience in a historical organization or museum. All applicants must demonstrate organizational skills, strong communication skills, the ability to manage multiple tasks and the ability to work independently as well as in a group.

The full-time, three-month internship pays a stipend of $1,000 per month (for a total of $3,000 for the internship). In addition, the internship can be completed for course credit depending on school requirements. The internship may be scheduled any time from June 1 through the end of 2009.

For consideration, please send cover letter and resume with three references to Lisa Worley, Curator at The Williamson Museum, by e-mail to lworley@williamsonmuseum.org or by fax to (512) 943-1672. Applications should be received by May 8, 2009.


Archaeological Fellowship at the Lower East Side Tenement Museum in New York
The Lower East Side Tenement Museum is accepting applications for a five month fellowship program that supports archaeological research on artifacts recovered from excavations in the rear yard of the Museum’s landmark tenement building located at 97 Orchard St. The Archaeology Fellow will conduct research in support of the museum’s new exhibit which recreates the mid-19th-century privies once located at the rear of the building.  The Archaeology Fellow is expected to work with Museum staff to conduct thorough analysis and documentation of the 314 artifacts recovered from the privy vault. The result of the fellowship will be a report on what materials were used to fill the privy, where these materials came from and when the privies fell into disuse. This information will be a crucial aspect in the interpretation of the new exhibit.

Requirements:

  • Enrollment in a graduate program in archaeology, material culture studies, museum anthropology or a related discipline. 
  • Completed graduate coursework in historical archaeology
  • An interest in New York City, the Lower East Side and migration/immigration.
  • Familiarity with the history of lower Manhattan and the material culture of its inhabitants.
  • Field/lab work experience in historical archaeology preferred. 

The fellowship recipient is awarded a $5,000 stipend.

For applications, please send a cover letter and resume explaining your interest and detailing your level of archaeological experience as it applies to the identification and cataloging of 19th-century material culture to collections@tenement.org Deadline for applications is May 15, 2009.


2009 Summer/Fall Internship at the Gaston County Museum in Dallas, N.C.

  • Exhibits/Collections Interns (two positions available)
    The Gaston County Museum is currently seeking two collections/exhibits interns for summer/fall 2009. One position will focus on archives and be responsible for inventorying, cataloging and processing the collection. The second position will work specifically with the permanent collection, accessioning and photographing objects. Both interns will assist the Curatorial Staff in exhibit design and installation. The interns will also work under the guidance of the Curatorial Staff to update and maintain permanent exhibits and interpreted spaces.
     
    The successful candidates will be detail oriented, organized and able to work independently. Must be able to work with and meet deadlines, lift up to 30 pounds, and climb stairs and ladders. Preference will be given to candidates with previous museum work or course experience and/or candidates wishing to pursue a career in museums. Knowledge of PastPerfect collections database a plus.
     
    The internship is unpaid, but housing that is within walking distance to the museum is provided. The internship will begin in the summer or fall (depending on intern’s schedule), end in December and be 30 to 40 hours per week during that time. Deadline for application is May 29, 2009.
  • Education Intern (one position available)
    The Gaston County Museum is currently seeking a summer intern to work in the Education Department. This person will work closely with the Programs Coordinator to learn program methods and strategies. The intern will be responsible for development, implementation, and evaluation of museum programs and outreach programs. The intern will also work on other projects at the museum and in the community as assigned.
     
    The successful candidate will be detail oriented, organized and able to work independently. Must be able to work with and meet deadlines, lift up to 30 pounds and climb stairs and ladders. Preference will be given to candidates with previous museum work or course experience and/or candidates wishing to pursue a career in museums. Knowledge of Microsoft Office programs is preferred.

Interested applicants should send a cover letter, resume, as well as a one-page essay indicating why they want do their internship at the Gaston County Museum and what they hope to gain from the experience to:
 
The Gaston County Museum
Attn: Jeff Pruett
P.O. Box 429
Dallas, NC  28034
Phone: (704) 922-7681 x105
Fax: (704) 922-7683
E-mail: jpruett@co.gaston.nc.us 

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On the Internet

Integrated Pest Management Online Resource
Junebugs, mice, event snakes!  Museums across the country have seen their share of all these creepy critters, sometimes even in quantities they’re embarrassed to admit.  But traps and spraying alone aren’t enough!  To achieve the best results, museums need to employ an Integrated Pest Management Plan.  This is a system that uses a holistic approach to pest management decision making, which takes advantage of as many low-risk pest management options as possible in order to present the fewest possible hazards to people, the environment and the museum collections.  Tools for creating an Integrated Pest Management System are only a click away. 

Visit http://www.museumpests.net/ for sample IPM policy and procedure documents, pest information fact sheets, and to join the MuseumPests forum to get pest-control advice from your peers in the field.

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Note from the Editor:

Do you know someone who might want to receive Communique Online? Anyone may join the mailing list by e-mailing col@indianahistory.org.

If your historical organizations, genealogical society or museum has changed its address or phone number in the past six months, please send the updated information to Coordinator, Local History Services, at the above e-mail, or Eugene and Marilyn Glick Indiana History Center, 450 W. Ohio St., Indianapolis, IN 46202.

Communique Online is provided for the benefit of local historical societies and museums throughout Indiana. It is e-mailed to a subscriber list maintained by the Local History Services department of the Indiana Historical Society.

Anyone may subscribe. This is a free publication.

To be added or removed from the mailing list, simply e-mail col@indianahistory.org or call toll free (800) IHS-1830.

News releases from local societies are welcomed and may be faxed to (317) 234-0427, e-mailed to the above address or mailed to Local History Services, Indiana Historical Society, Eugene and Marilyn Glick Indiana History Center, 450 W. Ohio St., Indianapolis, IN 46202.

Please visit the IHS Local History Services Web site at www.indianahistory.org/LHS.